A completed application is required in order to be considered for this position.
San Diego State University is the oldest and largest higher education institution in the San Diego region. Since its founding in 1897, SDSU has grown to offer bachelor's degrees in 91 areas, master's degrees in 78 areas and doctorates in 22 areas. SDSU's approximately 35,000 students participate in an academic curriculum distinguished by direct contact with faculty and an increasing international emphasis that prepares them for a global future.
SDSU is a large, diverse, urban university and Hispanic-Serving Institution with a commitment to diversity, equity and inclusive excellence. Our campus community is diverse in many ways, including in terms of race, religion, color, sex, age, disability, marital status, sexual orientation, gender identity and expression, national origin, pregnancy, medical condition, and covered veteran status. We strive to build and sustain a welcoming environment for all.
SDSU is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of underrepresented groups.
Anticipated Hiring Salary Range: $3,115 - $3,600 per month (CSU Classification Salary Range: $3,115 - $5,060 per month). The competitive salary is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.
Serve as the main information source regarding the School’s operating budget accounts, oversee and monitor all operational income and expenses, assist the Director with strategic planning for financial resources, and alerting the Director and appropriate unit supervisors to potential problems before they arise. Make recommendations to the Director regarding periodic adjustments to operating budget and the allocation of funds, as needed. Independently makes decisions regarding day-to-day operations.
Advise the Director in the development of the TTF’s annual operating budget, ensuring that an adequate budget preparation schedule is established and maintained. Provide regular, accurate, timely computerized reports on the status of the School’s operating budgets to the Director, unit managers, and other designated TTF faculty, staff, and students on a regular basis.
Coordinate and maintain a centralized, computerized accounting / purchasing system for all TTF operational budget activities including: annual income and expenses, academic supplies and services, equipment purchases, and internal School budgets (per shop or academic unit).
Reconcile General Fund, Course Fee, IRA, Student Success Fees, Open University, Foundation, and Summer operational budget accounts
Process records of all TTF operational budget transactions including daily completion of forms and posting of General Fund and Foundation purchase orders and check requests
Purchasing and Receiving Agent for the School: Responsible for procurement of supplies, services, and equipment in support of the School and its instructional programs.
Establish and maintain vendor relations; provide best cost vendor resources to faculty, university, and foundation buyers for best source of purchase.
Problem solve any purchases, invoices, or equipment not received or damaged.
Monitor the School’s operational income and expenses for compliance with University and CSU policies and procedures. Approve all credit card charges for the School and designate correct fund allocations.
Coordinate the School’s payroll budget for student assistants and work study students. Provide monthly reports and monitor expenses and limits per student. Approve employment and authorization forms.
Process travel requests and expense claim forms, apprising faculty of appropriate guidelines and status of monies available
Oversee daily deposits of Box Office ticket income (deposits are supplied by the Manager of the Performing Arts Box Office)
Provide oversight for student Box Office staff, especially regarding the handling of School funds
Coordinate and maintain operational budget activities for all TTF unit budget supervisors.
Establish annual operating budget priorities, procedures, and deadlines and communicate to unit supervisors.
Ensure that each unit supervisor reports all expenses and financial transactions in her or his area in a timely and accurate manner, following SDSU and TTF administrative protocols for doing so.
Attend periodic scheduled meetings of the TTF unit managers and prepare budget materials as requested by the Director.
Attend periodic University training sessions and labs
Maintain up-to-date records of the TTF’s operating budget, both electronically and in hard copy format, as appropriate.
Coordinate rental of TTF facilities.
Facilitate the processing of the Theatre program’s performance rights in a timely manner; all plays and musicals are performed under copyright (royalties)
Train designated faculty/staff in utilizing the computerized accounting system to allow for access to information in the absence of the Fiscal Accounts Coordinator
Assess methods to streamline and simplify TTF financial operations and practices, as necessary
Other duties as assigned
Knowledge, Skills & Abilities
Thorough knowledge of office methods, procedures, and practices
Thorough knowledge of current and standard business accounting methods, practices, and procedures
Ability to perform business math, analyze budgetary data, and make accurate projections
Ability to generate and interpret computerized spreadsheets and databases
Ability to learn, interpret, and apply a wide variety of complex university, state, and Foundation purchasing and accounting policies, procedures, deadlines, and reporting formats
Ability to create and implement a user-friendly, computerized budget reporting system that accurately monitors, reports, and reconciles the TTF’s annual operating budget activities
Strong organizational skills required
Strong communication and interpersonal skills
Ability to independently initiate and draft clear and concise memoranda and correspondence related to the School’s financial operations
Ability to perform complex financial accounting procedures involving independent judgment, accuracy, speed, and discretion
Ability to organize workload to meet campus and School purchasing and accounting deadlines
Ability to organize workstation and files to make sure that financial data is up-to-date and can be easily retrieved on short notice
Ability to establish and maintain cooperative and effective working relationships with the Director of the School, TTF unit supervisors, faculty, staff, and students involved with the School’s financial operations as well as the College and University administrators and personnel
Ability to analyze, interpret, and synthesize statistical financial data and project outcomes
Ability to contribute financial insight to discussions of long-range planning for TTF and to make sound decisions and recommendations regarding budgetary and accounting activities
Ability to exercise independent judgment and take initiative in troubleshooting potential accounting or purchasing problems, alerting the Director and appropriate unit supervisors in order to keep the School’s financial affairs running smoothly
Ability to work responsibly and accurately with minimum supervision
Ability to remain composed and tactful under stress
Ability to handle multiple work unit priorities and projects
Ability to recommend and/or develop and implement new financial policies and procedures as the School’s needs change and technology advances.
Ability to clearly explain new and /or complex budget procedures to unit supervisors, as needed
Experience and Education
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Experience in the use of Oracle, Astra, PI Profile, MS Excel, EchoSign, and similar software and/or database applications.
Experience with fiscal management and budget preparation, analysis and projections.
Experience developing, updating, and managing large budget spreadsheets, charts, and graphs.
Experience in a higher education setting or public sector setting.
Two to four years of related experience.
Background in financial operations of performing arts / film production organizations highly desirable
You must submit your application by clicking on the "Submit" button by Thursday, November 17, 2016. The on-line application should be completed in detail. COMPLETION OF THE ONLINE APPLICATION IS REQUIRED FOR CONSIDERATION, A RESUME ALONE WILL NOT SUFFICE.
To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application there are instructions available on the Employment Opportunities Website.
Applicants with disabilities requiring special attention arrangements may call (619) 594-7099.
SDSU employees are required to sign an Oath of Allegiance.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a "designated position" under the Conflict of Interest Code. Candidates accepting a "designated" position will be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
Employees who are required to operate motorized vehicles and/or use their personal vehicle more than once a month on University business are required to take a mandatory Defensive Driving course and enroll in the DMV Employee Pull Notice (EPN) Program.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
Equal Employment Opportunity
SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.
Since it was founded in 1897, San Diego State University has grown to offer bachelor's degrees in 91 areas, master's degrees in 78 areas and doctorates in 22 areas. SDSU's approximately 35,000 students participate in an academic curriculum distinguished by direct contact with faculty and an increasing international emphasis that prepares them for a global future. SDSU's annual economic impact to t...he state of California is $6.5 billion, according to an impact report done by the California State University in 2010.Of SDSU's 280,000-plus alumni, approximately 60 percent live in San Diego. They comprise more than half the region's engineers, teachers, entrepreneurs and the local workforce for a host of other industries.San Diego State University is a community diverse in race, ethnicity, language, culture, social class, national origin, religious and political belief, age, ability, gender, gender identity and expression, and sexual orientation. As a university committed to learning in all its forms, San Diego State University recognizes the need to attract and retain a critical mass of diverse persons who will advance its goals and ideals.