The Associate Registrar Manages data for Museum's collections database, provides related in-house technical support, oversees photographic and digital media related to the collection, manages rights and reproductions requests, manages campus loans from the Smart's Permanent Collection, and manages exhibitions and collections rotations as assigned by the Head Registrar in collaboration with the Associate Registrar for Loans and Exhibitions.
Manage the text and image components of the museum's collections management database. This includes creating new object records and entering object information. Maintain accurate, standardized, and current data. Provide in-house technical support related to the database and provide training and troubleshooting for staff users. Act as liaison to Gallery Systems and, as appropriate, to outside technical consultants and vendors. Assign and monitor database user access rights and perform back-end database maintenance. Advise on initiatives and projects involving the museum database system.
Oversee the museum's photographic and digital materials, including overseeing digital asset standards and management. Process incoming and outgoing reproduction requests. Label and file new photographic materials, correspond with and send invoices to requestors, arrange for the production of photographic materials, and collect fee payment and file copies of publications. Monitor copyright status of objects and coordinate use paperwork, including securing Non-Exclusive Use Licenses for new acquisitions. Coordinate image reproduction for in-house exhibition catalogs. Manage museum's library. Arrange for digital photography of museum objects. Oversee in-house photography of two-dimensional works, and documentation photography for inventory. Process database-related photographic materials and digital media, including establishing digital asset standards and procedures. Collaborate with museum staff to develop, maintain, and archive interpretive technologies (interpretive components of eMuseum database, video interviews, in-gallery technology, etc.).
Assist in managing registration aspects of the museum's exhibition program, managing exhibitions in collaboration with the Associate Registrar for Loans and Exhibitions as assigned by the Head Registrar. Prepare related budgets with Exhibitions Coordinator and managing Curator. Arrange exhibition related shipping and insurance. Prepare condition reports and oversee required conservation. Arrange and supervise packing and unpacking, issue receipts. Supervise exhibition installation and deinstallation in conjunction with curators and preparation staff.
Manage campus loans of Smart Museum collections. Arrange packing, shipping, installation/ deinstallation and conservation as needed. Produce incoming and outgoing receipts, condition reports, and other paperwork. Track locations and act as primary contact for Smart permanent collection artwork in buildings on campus.
Assist in other registration duties as required, including: managing interns, assisting with cataloguing backlog, supervising outside conservators, and acting as a courier as needed. Stay current in the field. Cross-train as needed to ensure that overall registration functions of the museum operate well.
Participate in a paid training course exploring educational strategies for use in the Museumâ™s galleries.
Serve as public ambassador for the Smart Museum
Lead tours and facilitate art-making activities for a variety of audiences including K-12, university, and adult community groups
Strong public speaking skills
High level interest in visual arts
Education, Experience or Certifications:
Bachelor's degree required, preferably in art history or closely related subject
Master's degree and/or Museum Studies degree/certificate preferred.
3+ years previous work experience in a museum registration office required. Management experience preferred
Experience managing complex projects and sound decision-making ability required.
Experience with The Museum System and SQL required.
Strong technical computer skills and familiarity with databases required.
Knowledge of museum standards regarding the care and handling of art and knowledge of legal and ethical issues surrounding a museum art collection required.
Experience with domestic and international exhibition and/or loan management for a museum preferred.
Working Conditions and Physical Requirements:
Ability to travel and work outside regular business hours, when necessary required.
Ability to represent the museum in a professional manner to donors, lenders, professional colleagues, and all university constituencies.
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR02438
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